a. organize an effective team, comprising as a minimum a Training Officer and a
Community Service Coordinator (Duty Officer), but also an Administrative Officer,
Treasurer, Nursing Officer, and Medical Officer if possible (Superintendents of small
Divisions may carry out the duties of the Administrative Officer);
b. select and recommend appointment of all Divisional Officers to the next senior
Officer;
c. convene and chair meetings as required;
d. arrange appropriate training for all Divisional Officers to complete their
responsibilities;
e. provide annual performance evaluations for all Divisional Officers;
f. encourage enthusiasm and involvement in all Divisional members;
g. delegate responsibilities to Divisional members as appropriate;
h. identify areas of concern and work to provide solutions, utilizing skills and
opinions of other Divisional Officers and members as appropriate;
i. seek information, advice and support from Area/Provincial Officers as required;
j. inform any NCOs within their Unit of duties for which they are responsible;
k. develop and maintain a succession plan in consultation with the Area/ Provincial
Commissioner;
l. attend regional meetings as the Divisional representative, or appoint a suitable
replacement;
m. continuously update leadership skills through courses and manuals made available
through St. John Ambulance;
n. ensure that the Division has a varied and challenging training program, and that the
Training Officer develops and conducts an annual training program;
o. ensure that the Administration Officer regularly updates, completes, submits, files
or posts all reports, minutes, records, returns and correspondence as appropriate;
p. ensure the coordination of recruiting or fundraising campaigns;
q. ensure that nominations for honours and awards are submitted;
r. maintain clear and open lines of communication both within the Division and outside
of it;
s. ensure minimum standards of discipline, appropriate behaviour, image, dress and
deportment are observed within the Division, and that all Divisional members are familiar
with Brigade policies and procedures (St. John Canada Instructions: Part 2 - Volunteers);
t. ensure all requests for community service coverage are handled in a professional and
timely manner and every effort is made to provide the best possible service to the client;
u. in consultation with other Divisional Officers, prepare and submit an annual budget
to the Area/Provincial Commissioner;
v. ensure all Divisional members are kept informed of all correspondence affecting
them, including ongoing access to information sheets emanating from Provincial or National
Headquarters (e.g. the monthly DID YOU KNOW? information sheet);
w. maintain a Divisional Disaster Plan, in coordination with the Area/Provincial plan
and with their municipality;
x. prepare annual reports (or more frequent as requested) on Divisional activities for
the Area/Provincial Commissioner; and
y. encourage the participation of members in competition.